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KEG TRADE SHOW BOOTH 2023

When: Tue, 04-Apr-2023 - Wed, 05-Apr-2023

Where: 1250 Rogers Way, Kamloops, BC

The 2023 Kamloops Exploration Group Conference & Trade Show

The inaugural KEG Conference took place 36 years ago, led by a small group of dedicated individuals who were passionate about providing a platform to discuss industry-specific topics and create positive networking opportunities. Today, the KEG Conference and Trade Show has grown to include numerous individuals and continues to provide an informative and networking-based platform connecting prospectors, geologists, suppliers, manufacturers, and investors alike.

 

ITEMS TO NOTE:

  • Businesses/individuals who held exhibit space at our 2022 Trade Show are given first right of refusal on re-booking their same space until February 10, 2023 
  • New (2023) exhibitors are to contact our Conference Coordinator via email at Click here to be placed onto our waitlist until the past exhibitor re-booking period has concluded and potential space availabilities can be outlined. 
  • We will be following a similar floorplan layout to 2022. Some items such as Prospector Displays, Core Shack, Coffee, Bar and Children’s program locations are subject to change without notice
  • Should a business/individual decide they are unable to return to exhibit within the 2023 show, their space will be forfeited. Forfeited spaces will first be made available to exhibitors who held space in our 2022 show, and have noted within their 2023 space re-booking that they are interested in possibly moving exhibit locations
    • Any unfilled spaces will then be made available to new exhibitors who have provided a written expression of interest in joining the show on a first come, first served basis via email to Click here
  • When all spaces have been filled, a waitlist will be created whereby those wishing to exhibit will be contacted in sequential order and offered a space should a cancellation occur

 

2023 EXHIBITOR SPACE - $625+gst

Booth Sizes: Ballroom & Columbia Room booths are 8’ deep by 10’ wide (with exception of booths #31 & 32 being 8’ deep by 8’ wide). Hallway booths are 6’ deep by 10’ wide.

 

Includes:

  • 1x Full Delegate Registration*
  • Pipe and drape back and side walls
  • 1x 6’ skirted table
  • 2x folding chairs
  • Access to 750W power

 

Additional services are available (ie. lighting, furniture etc and are to be arranged individually with our show supplier GK Sound - 778.471.4794)

*Full Conference Delegate Registration includes: KEG Conference name tag on lanyard, daily coffee and snacks provided throughout the conference, KEG Membership, access to two days of Technical Talks and access to the Trade Show.

 

2023 TRADE SHOW HOURS:

Monday April 3, 2023 – Trade Show Set-up (5pm to 9pm)

Tuesday April 4, 2023 – Trade Show Set-up (7am to 8:30am), Trade Show (8:30am to 5pm)

Wednesday April 5, 2023 – Trade Show (8:30am to 4pm), Trade Show Take-down (4pm start)

 

 

 

TRADE SHOW ONLY DELEGATES - $150 +gst

This type of registration is for staff who will be present solely to assist within your exhibitor space over the duration of the conference and will not be attending the Technical Talks. Trade Show ONLY Delegates receive:

  • KEG Conference name tag on lanyard
  • Daily coffee and snacks provided throughout the trade show

 

Please note: Additional Booth Workers registered under this skew will NOT be granted access to the Technical Talks – access to talks is for full-paying delegates only.

 

EXHIBITOR BAGGED LUNCH ($25 +gst/day) – New for 2023!

We are happy to provide Delegates registered as the main Delegate with an exhibitor booth and all Trade Show ONLY Delegate registrants the option to purchase a pre-packaged bagged lunch through the Banquet Department at the Coast Kamloops Hotel and Conference Centre. All bagged lunches will be the same and include a sandwich, personal salad, piece of fruit and cookie. Those who register to receive a bagged lunch will be able to pick them up from the Registration Desk during Conference lunch breaks on Tuesday April 4 and Wednesday April 5, 2023. Bagged lunches will only be available to Trade Show ONLY Delegate passes. All others will have a lunch window to depart and purchase lunches at a place of their choosing.

 

CANCELLATION POLICY

Prior to and including March 3, 2023, any cancellation will be assessed a $200 fee. There will be no refunds for cancelled registrations after March 3, 2023 unless The Kamloops Exploration Group is forced to alter max capacity or cancel event due to an act of god or changes in global pandemic health restrictions. The Kamloops Exploration Group Conference & Trade Show reserves the right to cancel the event on short notice due causes beyond its control, including but not limited to: global pandemic, terrorism, acts of war, acts of god or similar acts; fire; flood; earthquake; natural disaster, stock market disruptions; quarantine restrictions or travel advisories. If any of the foregoing events occur, the Kamloops Exploration Group Conference & Trade Show reserves the right to cancel the event on short notice and will return exhibitor monies paid to the Kamloops Exploration Group Conference & Trade Show with the exception of withholding unrecoverable costs of $75CAD.

Should The Kamloops Exploration Group be forced to comply with reducing exhibitor and delegate capacity due to health restrictions outside of our control at the time of the conference, exhibitors who provide sponsorship to the 2023 conference and trade show will be given a 5-day first right of refusal period in which to confirm the release or hold on their booth space. After the 5-day period has passed, non-sponsor exhibitors will be contacted in sequence of exhibitor registration to determine whether they would like to hold or release their space. Once half-capacity has been reached in terms of exhibitors committing to continue exhibiting, remaining exhibitors will receive a full refund (apart from unrecoverable transaction fees).

 

2023 KEG CONFERENCE & TRADE SHOW EXHIBITOR TERMS OF AGREEMENT:

 

1. The Exhibitor agrees to abide by all rules and regulations adopted by the Kamloops Exploration Group Conference & Trade Show and the Kamloops Exploration Group Conference & Trade Show will have the final decision in adopting any rule or regulation deemed necessary prior to, during and after the show.

 

2. The exhibitor agrees not to sublet or share the space(s) unless written authorization is provided by the Kamloops Exploration Group Conference & Trade Show.

 

3. The exhibitor agrees that no display will be dismantled, or goods removed during the entire run of the Show and the display will remain intact until the closing hour of the last day of the Show. Exhibitors who remove goods and/or dismantle display prior to the officially posted end of display time will lose their invitation to exhibit the following year, hereby giving up their granted “first right of refusal” to display within the same space.

 

4. The Exhibitor agrees to maintain qualified personnel in the display at all times during show hours. Kamloops Exploration Group Conference & Trade Show will not assume any responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance if deemed necessary.

 

5. All additional equipment other than the pipe and drape back and side walls, 1x 6’ skirted table, 2x folding chairs, 1x 750 watt electrical outlet can be ordered and supplied at the exhibitor’s expense through the Kamloops Exploration Group Conference & Trade Show chosen contractor GK Sound.

 

6. The Exhibitor will hold the Kamloops Exploration Group Conference & Trade Show and the owners of the buildings and grounds harmless from any damage or liability arising from any injury or damage to said Exhibitor, his agents, servants or employees, or to the property of the said Exhibitor occurring in the buildings or grounds or the approaches and entrances thereto, except by negligence of Kamloops Exploration Group Conference & Trade Show.

 

7. The Exhibitor will have the right to cancel his/her reservation for space up to March 3, 2023 in which case he/she will be charged a $200 administration fee. Should the Exhibitor cancel his reservation space after March 3, 2023, no refunds will be issued and all funds will be forfeited. All cancellations must be confirmed to Kamloops Exploration Group Conference & Trade Show in writing, and the effective date will be the date the notification is received. On notification of cancellation, the Kamloops Exploration Group Conference & Trade Show will be free to re-let the space(s).

 

8. In the event the Exhibitor fails to comply in any respect with the terms of this agreement, all rights of the Exhibitor hereunder will cease and terminate. Any payment made by the Exhibitor on account hereof will be retained by the Kamloops Exploration Group Conference & Trade Show as liquidated damages for breach of this contract and the Kamloops Exploration Group Conference & Trade Show may thereupon re-let the space.

 

9. Kamloops Exploration Group Conference & Trade Show reserves the right to reject or prohibit exhibits or exhibitors or to relocate exhibits or exhibitors when in the Kamloops Exploration Group Conference & Trade Show’s opinion such moves are necessary to maintain the character and/or good order of the show. No monies will be returned to exhibitors under these conditions.

 

10. The Exhibitor’s property will be placed on display and exhibited at his/her risk and the Kamloops Exploration Group Conference & Trade Show assumes no responsibility for loss and damage thereto. The Exhibitor will assume all responsibility for loss of damage to his property due to fire, theft, flood, lightning, earthquake, explosion, or any other cause beyond the control of the Kamloops Exploration Group Conference & Trade Show. Kamloops Exploration Group Conference & Trade Show will have hired security guards to monitor booth space areas during the non-show portions of the conference (night).

 

11. Goods must not be shipped to arrive before the scheduled move in date and must have a company representative on-site to accept them or they will be turned away. Kamloops Exploration Group Conference & Trade Show assumes no responsibility for loss or damage to goods before, during or after the Show.

 

12. The Kamloops Exploration Group Conference & Trade Show reserves the right to alter capacity numbers or cancel the event on short notice due causes beyond its control, including but not limited to: global pandemic, terrorism, acts of war, acts of god or similar acts; fire; flood; earthquake; natural disaster; stock market disruptions; quarantine restrictions or travel advisories. If any of the foregoing events occur, the Kamloops Exploration Group Conference & Trade Show reserves the right to cancel the event on short notice and will return exhibitor monies paid to the Kamloops Exploration Group Conference & Trade Show with the exception of withholding unrecoverable partial food and beverage fees of $75CAD.

 

A booking password is required to move forward with your registration. At this time, booking is ONLY open to past (2022) exhibitors to re-book spaces until Feb. 10, 2023. New parties interested in exhibiting are asked to email our Conference Coordinator (Jen) at Click here to be added to the exhibitor space waitlist.

 

By continuing to the registration page, it is understood that you have read and agree to the above Terms of Agreement.

INFO

Sign up before:
Fri, 10-Feb-2023 17:00

CONTACT

Tel: (250) 318-3007
Email: Click here

MAP

1250 Rogers Way, Kamloops, BC


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